About

The Stocktake function is used to check the theoretical stock figures against actual stock on hand, to recognise any variances and determine an accurate stock on hand figure at the end of a trading period.  Regular stocktakes are critical to an effective stock management process as they will not only highlight discrepancies when they occur, but they will also ensure a true value of stock on hand is represented and identify excess stock levels in any location within the venue.

 

Preparation

Before starting a stocktake it is important to complete the following maintenance procedures.  This will ensure that all stock figures are up to date for a more accurate Stocktake result.

 

Stock Purchases

Ensure all supplier invoices for received stock are entered and processed (refer to Receive Stock - Manual process)

Stock Transfers

Ensure all transfers of stock between locations have been processed (refer to Manual Stock Transfer process)

Wastage

Ensure all wasted items have been recorded in Sysnet (refer to Create a Wastage Record process)

End of Shift

Ensure the End of Shift has been processed for the location(s) for stocktake to ensure all sales have decremented the stock levels accordingly (refer to Daily Procedures)

 

Reminder!   It is best to perform stocktake outside of trade periods to get the most accurate result