Debtors

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What it does

Debtor Settings

Allow Debtor Card Swipes

Allows the traditional member mag stripe cards to be used as Debtor Account cards where the card number is used as the Account number.  Debtor cards are not able to share the same number as a member card as the system will always check Members first before checking Debtors for the card number.

Allow Member & Debtor Barcode scans

Enabled allows the system to recognise both Debtor and Member cards.  Without this option selected all cards will be treated as Member cards.

Global Offline Debtors (all stations)

Treats all Debtor accounts as "offline" and means that each POS station will not verify account information with the Sysnet Server such as balances, credit or transaction limits.  Offline Debtors can also be set for individual stations under Utilities > Stations > Options

Open Item Debtors (not for use with VT)

This option changes the setup of Debtors.  It allows payments to be received against Debtor Invoices, instead of against the account as a whole.  WARNING:  changing this option for an existing client can have serious repercussions, please ensure you have consulted H&L before attempting to enable it.

Auto Print Account Docket on Printer 99

This option requires a printer to be set up in Utilities under the Printers tab with 99 in the PrinterID field.  When selected the receipt which prints automatically for Debtor Account Sales will print to this printer.

Verify Account Sales (enforce trans limit)

This option forces the system to verify all account sales with the Sysnet Server before being accepted.  Each debtor's transaction and credit limits will be enforced.  This includes Versaterms

Use 7 day Account Type

This option changes all debtor accounts from 30 days to 7 day accounts

Debtor Based Club Discounting

Enables Debtor Club Discounting at the Point of Sale

Prompt for Statement Comment

Enables a prompt to enter a comment on the Debtor Statement

Allow Debtor Invoice Payments from

Used for Syswan sites only, this option allows account payments to be restricted to the local site only, head office only or Global (allowing payments made from all applicable sites).  Useful for locking down payment functions to Head Office only for example.  

Bank Account for Debtor Direct Debit Payments

If the venue allows direct debits as a payment option for debtors, a bank account must be selected here for payments to be made into.  Bank Accounts must be created first under the Bank Accounts tab in Utilities then the account can be selected here.

Default Debtor Payment Terms for New Debtors

Allows the venues to set the default payment terms for new debtor accounts.  Select the default term from the dropdown list

Debtor ID

Prefix Account ID with Site ID

Used for Syswan groups this will automatically prefix all Account ID's with the SiteID of the venue where the account is created.  This is useful to ensure there is no duplication of account numbers between sites.

Fixed Length (of ID without Site)

Pads the Account ID to the length of the value specified when prefixing with Site ID

Additional Debtor Statement Email Attachment

Allows the user to attach a document e.g. PDF to email statements by clicking on the ellipses button.