Receive Stock - Purchase Order

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This process is used when a purchase order has been created in the Reorder Stock module and is then ready to be received into the system.

Procedure

1. From the Sysnet Toolbar click on the Stock icon
2. Click on the Receive Stock icon
3. Click (+) to receive a new invoice
4. Press the eye icon so it is coloured 'red'. This will ensure the invoice details section of the screen is maximised   
5. Choose the RECEIVING LOCATION for the stock
• Ideally Liquor invoices received into Bottleshop or Store location
• Food Invoices received into Kitchen

7. Click on the PURCHASE ORDER dropdown window to select the appropriate order to bring through
8. The system will scan and bring through all of the Purchase Order details from Reorder Stock for checking  
9. Enter the REFERENCE NUMBER from the invoice  
10. Enter the DATE OF INVOICE
11. Check the LINE TOTAL check boxes are selected correctly as this will affect how the totals are calculated
12. Check each item carefully against the actual invoice to ensure the products ordered match those received
• Edit the quantity and/or cost as required
• Use the navigator toolbar to delete lines which have not arrived
• Add any additional items which may be included on this invoice
• Enter and calculate any freight as required

14. Check the INVOICE TOTAL now to ensure it matches to the TOTAL column after the purchase order has been imported
15. Click <PROCESS> to finalise the invoice
16. Print the Stock Received Report as required