Cash Balance Report

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About  

As the name would suggest the Cash Balance Report provides a complete tender breakdown to assist primarily in the reconciliation of daily takings.  It displays the breakdown of Cash, Cheques and Credit Cards processed through the point of sale broken down by location and POS Station.  The report can be printed by date range or period and is recommended for use with all End of Period Processes.

Along with the expected banking figures, the Cash Balance Report displays the total amounts of Debtor Account charges and payments, Table charges and payments, and Vouchers.  When the Till Balancing feature is enabled, the Cash Balance Report will reflect actual banking figures entered rather than theoretical or “system” figures.

Getting the Report

The Cash Balance Report can be found in two ways:

1. Sysnet Toolbar > Processing > Print > Cash Balance Report.

2. Sysnet Toolbar > Reports Menu > Processing Icon > Cash Balance Report.

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Filtering the Report

The Cash Balance Report can be filtered in a couple of different ways:

1. Date Based or Period Based - Using a selected date range or period based; using reporting for each period of trade. (Day, Week, Month or Year)
2. Additional filtering by Location and Station

Hints on Reading the Report

• BANK TOTAL = Cash + Cheque + EFTPOS
• STATION TOTAL = Bank Total  + ATM + AccCharge - AccPay + TableCharge - TablePay + Voucher + GuestCharge – GuestPay + Visa - StoreCredit - DepositPaid + DepositRedeemed  
• TABLE CHARGES and TABLE PAYMENTS should always be equal for the report totals unless there are open tables  
• ACCOUNT SALES = total value charged to any Debtor Accounts for the period of the report
• If Cash, Cheque, EFTPOS or Account Sales Figures are incorrect, it shows that staff have used the incorrect finalisers at point of sale
• If Cheque or EFTPOS are not accepted methods of payment, it is recommended that these finalisers be removed from each point of sale terminal

What is the Cash Balance Report Useful For?

• Determining the total banking figures for the period under review
• Determining the total account sales and payments for the period under review
• Detailing table charges and payments made at each Station and in each location
• Highlighting any differences in charges and payments due to tables left open
• Determining the total takings for the period under review
• Comparing report totals with the Revenue Breakdown Report

When Should the Cash Balance Report be Used?

H&L recommend printing the Cash Balance Report on a daily basis to compare with the Revenue Breakdown Report.  It is also important to print it as part of weekly and monthly processes.

 The report can be set to print automatically as part of all End of Period processes and would be a recommended setting.  If Till Balancing is enabled, the Cash Balance Report will display “actual” banking totals instead of “system” totals.