The Debtor Application is an accounts facility in Sysnet to allow customer credit within the venue as required.  The main purpose of using Debtor Accounts is for sales tracking and to allow specific customers the opportunity to pay on a weekly or monthly basis.  It will also ensure that the stock management integrity is maintained i.e. any items not paid for up front are charged to a debtor account.

 

Debtor Operation

The Debtor application can be set to operate in two different ways:

 

Balance Brought Forward Debtors

Is the standard default for debtor operation and simply allows the user to charge to accounts, print statements, age the balance and make payments to the account total as required.  

 

Open Item Debtors

Must be enabled if the venue chooses this option.  The difference being the venue must make payments and attribute the payments to each individual invoice.  This allows the venue to keep track of which invoices have not yet been paid and the statement will also reflect this as it differs slightly from the balance brought forward statement.  

 

30 Day or 7 Day Accounts

Debtors can also be set as 30 day accounts (default upon installation) or 7 day accounts.  Note that this option applies to all debtor accounts, there cannot be a combination of both.  Payment terms can be used to accommodate any differences in this.